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Windows Desktop Search: Add-in for Lotus Notes
Monday, November 19, 2007

The Windows Desktop Search Add-in for Lotus Notes is a protocol handler that allows you to index the content of Lotus Notes e-mail, contacts, calendar items, and journal items stored on your computer.

Once you have installed this Add-in, Windows Desktop Search (WDS) will index the content of your locally stored Lotus Notes databases.

Indexing will occur when your PC is idle, or when you tell WDS to ‘Index Now’. Once the index is updated you can immediately search your Lotus Notes content.

Download here: http://www.microsoft.com/downloads/details.aspx?FamilyID=ac768e36-be57-4306-966c-5089b0c4d50e&DisplayLang=en

Labels: download

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Index Adobe PDF documents with Microsoft indexing clients

iFilter is now bundled within the Acrobat and Reader products. Improvements to iFilter in Acrobat and Reader 8 include support for Vista and Windows Desktop Search, as well as improved performance and stability.

Adobe® PDF IFilter lets your index Adobe PDF documents with Microsoft indexing clients. This allows the user to easily search for text within Adobe PDF documents.

Key benefits:
• Integrates with existing operating systems and tools within your company
• Provides an easy solution to search within Adobe PDF documents located on your computer, your company network, and your company intranet
• Greatly increases your ability to accurately locate information

Adobe PDF IFilter 6.0 is an update to Adobe PDF IFilter 5.0 and includes the following improvements:
• Support for all versions of PDF files including those created with Adobe Acrobat® 6.0
• Support for additional operating systems

http://www.adobe.com/support/downloads/detail.jsp?ftpID=2611

Labels: adobe

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Microsoft Cartoon

Labels: microsoft

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Document Conversion Service providers

Advanced Computer Innovations
The company's Windows-based software products are sold to end-users as highly accurate off-the-shelf solutions. Advanced Computer Innovations, Inc. also provides data conversion and custom programming services, including an online conversion service. http://www.acii.com

Data Conversion Laboratory
Enable data for the Internet or CD-ROM by converting it to structured formats like XML, SGML, and HTML. DCL also converts to and from virtually all word-processing and typesetting formats. http://www.dclab.com

DataTek Conversion Systems
Computer data conversion company specializing in the conversion of all formats of data from any platform. http://www.datatekconversion.com

DataViz
Software lets users share information between Macintosh and the Personal Computer (PC) and the PC to Palm. http://www.dataviz.com

Dayton Technologies
Variety of solutions to get data from one format into another. http://www.daytontech.com

Stellent
Quick View Plus is a viewing application that provides access to information, regardless of the source, and works across applications and operating systems. DynaTag is a complete publishing and delivery environment for transforming proprietary word-processing documents directly into XML, SGML, and DynaText electronic books (e-books). www.inso.com

Pivar Computing Services, Inc.
Offers the most complete conversion capabilities in the nation. Format capabilities exceed 5,000 different computer systems and 900 software packages. http://www.pivar.com

Zandar Corporation
TagWrite products are advertised as providing support for conversion from IBM Bookmaster, Document Composition Format (DCF), Interleaf, Ventura, SGML, KEEP, and other formats to Rich Text Format (RTF). TagWrite supports styles; headings; complex tables; emphasis (bold, italic, underline, etc.); references, cross-references, and Index for dynamic update in Word; special characters; footnotes; and other features. http://www.tagwrite.com

ZyLAB International
Develops and markets electronic publishing software that converts paper document collections and computer-generated files into fully searchable collections that can be accessed on the Web or distributed on optical media such as CD-ROM. www.zylab.com

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How to setup a Table as a Worksheet in Word 2000

This article explains how to create simple worksheets in Microsoft Word by using tables and the Formula (=) field. In these worksheets, you can add, subtract, multiply, and divide values entered in cells.
"Individual cells are referenced by column letter and row number in the form of "A1", where A represents the column and 1 represents the row. For example, A2 refers to the cell located in the first column second row. To select a row only, the syntax is "2:2", and to select a column, the syntax is "A:A"."

Read more at: http://support.microsoft.com/?scid=kb;en-us;211255&spid=939&sid=276

Labels: troubleshooting

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You cannot open a document in Microsoft Word 2003

The Microsoft Support center offers very details instructions on how to overcome this.

http://support.microsoft.com/kb/926909/en-us?spid=2530&sid=106

Labels: word

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How to add Date Calculations into Word

View Woody's Lounge and learn how to enter date & time calculations in Word. You can download the samples in a zip file.

Topics covered include:

• Date & Time Field Basics
• Converting Gregorian Calendar Dates To Julian Day Numbers
• Converting Julian Day Numbers To Gregorian Calendar Dates
• Converting Julian Calendar Dates To Julian Day Numbers
• Converting Julian Day Numbers To Julian Calendar Dates
• Converting Between Julian Calendar Dates And Gregorian Calendar Dates
• Converting Julian Day Numbers To Days Of The Week
• Convert A Gregorian Calendar Date To A Day Of The Week
• Converting Between Dates and Days of The Year
• Automatically Insert A Past Or Future Date, Adjusted By +/- Number Of Days
• Dealing with Weekends and Holidays in Calculated Dates
• Interactively Calculate A Past Or Future Date
• Date and Time Calculations In a Mailmerge or a Word Form
• Date and Time Calculations In a Table
• Express Today抯 Date In Fiscal Year Terms
  Calculate the # Days Difference Between Two Dates
  Calculate the # Years Months & Days Difference Between Two Dates
  Calculate Whether a Period Has Elapsed
  Interactively Calculate a Person抯 Age
  Calculate a Stepped Date
  Calculate a Stepped Date Range
  Calculate Dates of Easter
  Use Date (and/or Time) Comparisons to Vary Text
  Converting Numeric Date Strings into Word Date Formats
  Importing Date and Time Values from Excel and Access
  Add or Subtract Two Time Periods
  Automatically Calculate a Past or Future Time of Day

More at: http://www.wopr.com/cgi-bin/w3t/showthreaded.pl?Number=249902

Labels: excel, word

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Labels: tech writing

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2 FrameMaker Tutorials

Labels: tutorials

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Creating layers in PageMaker

Adobe PageMaker 6.5 includes a powerful new Layers tool with countless applications.

This online video tutorial will show you three tips:

1. Multiple versions
2. Sequencing control
3. Layered communication

Go to http://www.adobe.com/ap/print/tips/pmklayers/

Labels: adobe

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HR Policies, forms, guides & templates

Policies, forms, guides, templates featured in the HR Services website can be found here: http://www.hr.ecu.edu.au/main/html/policies,_guidelines_and_forms.cfm

Labels: templates

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New Policy Manual Template

2. General IT Policies
3. Prohibited Internet Usage Policy
4. Internet Usage Policy
5. Computer Usage Policy
6. Misuse of Computing Privileges Policy
7. Email Policy
8. Fraudulent Activities
9. Reporting Misconduct Policy
10. Remote Access Policy
11. Data Protection Policy
12. Salary Policy
13. Expenses Policy
14. Sick Leave Policy
15. Long Term Illness Policy
16. Maternity Leave Policy
17. Paternity Leave Policy
18. Compassionate Leave Policy
19. Jury Service Policy
20. Smoking Policy
21. Personal Appearance
22. Personal Property
23. Visitors Policy
24. Tidy Desk Policy
25. Welfare Policy
26. Housekeeping Facilities Policy
27. Hygiene Policy
28. Open Door Policy
29. Disciplinary Policy
30. Misconduct Policy
31. Gross Misconduct Policy
32. Grievance Policy
33. Equal Opportunities Policy
34. Harassment Policy
35. Sexual Harassment Policy
36. Training Policy
37. Health and Safety Policy
38. Fire Evacuation Procedure
39. First Aid Policy
40. Recruitment Policy
41. Promotion Policy
42. Medical Policy
43. Reference Checking Policy
44. Interviewing Policy
45. How to use this template
45.1. How to add your logo to the cover page
45.2. How to add your logo to the header
45.3. Updating the Table of Contents
45.4. Adding Notes
45.5. Adding Warnings
45.6. Adding Comments
45.7. Bullet Lists
45.8. Numbered List
45.9. Adding Code Samples
45.10. Samples Tables
46. Appendix A ?Reference Documents
47. Appendix B ?Glossary of Terms

http://www.klariti.com/policy-manual/

Labels: templates

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Word To Framemaker Tutorial

Many tech writers have had to convert Word documents into FrameMaker. It is a very unpleasant and painful process!

The good news is that Tech Knowledge offer a nice tutorial that explains how to convert documents as quickly and efficiently as possible.

"The infamous Word2Frame document describing tips and techniques for converting from Word to Frame or Frame to Word. At the end of the file is a Word 97 macro you can use (on a MIF) to change the first line of tables to a heading row."

The site also offers a Web-based help system for FrameMaker.

Go to http://www.techknowledgecorp.com/tips.html

Labels: framemaker

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DocBook: The Definitive Guide free online

You can now download DocBook: The Definitive Guide by Norman Walsh.

You can copy, distribute and/or modify this document under the terms of the GNU Free Documentation License, as spelled out in the book's legal notice.

According to its authors:

"This book is designed to be the clear, concise, normative reference to the DocBook DTD. This book is the official documentation for the DocBook DTD."

How to write DocBook documents. Where should you start and what should you do?

Parsing and validation. After you've written a document, how can you tell if it really conforms to the DocBook DTD?

How to publish DocBook documents. After you've written one, what do you do with it? We provide a guide to using some popular free tools to publish DocBook documents both in print and on the Web.

Customizing the DTD. Many individuals and corporations have standardized on the DocBook DTD. Whether your subject matter is computer software documentation or not, we explain how you can write a “customization layer” to tailor DocBook explicitly for your information.

Understanding all of the elements. Each element is extensively documented, including the intended semantics and the purpose of all its attributes. An example of proper usage is given for every element. The parameter entities and character entities are also described.

Stylesheets. Several standard stylesheet languages are briefly described.

XML compatability. We outline all of the points that you'll need to consider as you or your organization contemplate XML for authoring, publishing, or both.

Additional resources and a CD-ROM. Finally, we direct you to other places you can go for all the latest info, and offer a complete set of online documentation on the CD-ROM."

Download at: http://docbook.org

Labels: tech writing

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Writing Course - Free Sample Chapters online

Writing Trainers offer many different types of writing courses. You can now view sample chapters of their material online.

* Basic Grammar for Business
* Basic Grammar and Writing Skills for Business
* Business Writing Skills
* Editing Skills
* Grant Writing Skills
* Legal Proofreading Skills
* Legal Writing Skills
* Plain English Writing Skills
* Proofreading Skills
* Public Relations and Copywriting Skills
* Recording and Writing Meeting Minutes
* Review of Common ESL Problems
* Writing Clear, Objective Audit Reports
* Writing Computer User Manuals and System Documentation
* Writing Effective Business Letters
* Writing Effective Sales Letters
* Writing Effective
* Workplace E-mail
* Writing Skills for Technical Support
* Writing Successful Business Proposals

Go to http://writingtrainers.com/samples.htm

Labels: tech writing

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Grant Writing - In The Beginning

All fund-raising campaigns must begin with a realization that the organization needs money, usually voiced to the person charged with fund-raising as, "We need to raise $________." The amount varies, but once accepted it becomes the Goal. Whether the effort is to be the regular clockwork of an annual campaign or a one-shot designed to raise money for a specific, non-recurring purpose, it begins and ends with the goal. Success or failure is measured incrementally by how far above or below goal the campaign finishes.

The first step in setting the goal is to look at the resources you plan to tap and see if they can meet the stated need. Even organizations with modest contributed income needs will find the following example of this principle instructive. Once at a board meeting of The Cleveland Orchestra, an influential and highly respected trustee got up and said, "What we need is more endowment. We ought to have a $20 million endowment campaign." Sitting there, hearing that declaration made with no justification, and no warning, I was in no position, as Director of Development, to show any reaction, however subtle --- that we should and could raise that significant amount, or that such a goal was not possible. My inside emotions were another thing, as I said to myself, "Oh no!" But it was to be yes! The suggestion was made, after all, by a trustee of great influence and affluence, and all heads nodded in agreement with him as expected.

Not The Best Way To Set A Goal

In the end, the goal we decided on was $12 million, not $20 million. An assessment of our prospective donors, even when we put down the greatest amounts we could imagine receiving from our strongest benefactors, showed that $20 million was too ambitious. This was not a campaign which we had conducted before, and even to raise $12 million was a formidable challenge.

Would those of us who had the responsibility for managing the campaign rather have had a less intimidating number for our goal? You bet. But, how do you tell your boss that something his or her boss had decided is imperative can't be done? You don't, unless you are absolutely, one-hundred percent sure and have the evidence to back your argument. Even then, the risk is high. Development officers are paid to see to it that the money is raised, not to explain why it can't be raised. So you look for ways to accomplish what you are asked to do, and then determine whether the goal needs to be modified.

Know Your Best Chances For Success

In the case of an annual campaign you look to last year's results. Who were the major donors and at what level did they give? How many of them have died or left town? Will the ones who remain, give at the same level or higher? Do you have a list of prospects from which to draw new donors?

Are there board members and volunteers ready to step forward and lead the campaign this year?

If the campaign --- its purpose and plan --- has not been executed previously, if it doesn't have a history, you are starting from ground zero, and that's tougher. Will people who have supported your other fund-raising efforts support this campaign with additional money? (It does no good to move money from one pocket to another.) Will the purpose of this campaign garner you support from new givers? Again, do you have the volunteer leadership in place to make this campaign a success?

Toughest of all is when your organization has absolutely no demonstrated base of support. We're not talking about launching a new campaign, but about an organization that has never conducted a fund-raising campaign of any kind. Now you must base your assessment, not on your organization's experience, but rather on the ways in which your community has supported other organizations. Most crucial of all, you must assess whether your board can be counted on for fund-raising leadership. Something you have never asked of them before.

Leadership is the key element in determining the goal or deciding whether you should even conduct a campaign. Be it this year's edition of the annual campaign, a first-time attempt to raise endowment, or a first-ever fund-raising effort, leadership is what will make or break your campaign.

A Missed Opportunity

A new arts organization brought me in to design an annual fund-raising campaign that would support its exhibitions. I provided a plan and the tools (you'll see many plans and tools on my website) to conduct a successful campaign. The board committed to the concept, even praised it.

About halfway through the campaign the board members asked me to come to a special meeting. The meeting revolved around the fact that so far in the campaign they had failed to meet their goals, something we knew from ongoing progress meetings. They were going to have to postpone their inaugural exhibition, and they wanted me to know what was going wrong.

It was simple. The trustees had talked the talk, but hadn't walked the walk. When left on their own, they had proved unready and unwilling to pick up the fund-raising tools they had praised and use them to execute a plan they had approved. Each board member was sitting back on his or her heels waiting for someone else to raise the money. All the ingredients were in place except one --- leadership. A good plan, an agreed-upon plan, in a community known for giving to such causes had failed. In the end, everything hinged on leadership, and that leadership just did not come through.

Getting The Job Done

In another instance, I was consulted about eight months into a fund-raising campaign for a new building for a social service agency. The agency was well respected, well known, and trying to raise several million dollars. Here, there was a board ready and willing to provide the leadership for a campaign. I was there because the board realized that even with all their commitment they weren't getting the job done. With groundbreaking already eight months behind them, they had only raised $500,000. Time was slipping away; they were losing the impetus and sense of immediacy that a construction project brings to prospective donors. My mission was to pull together a better working plan and provide the tools of a fund-raising campaign. I was being asked to build the engine of a campaign. I did, the board embraced it, they raised the money, and finished the building.

The Solution

In both these campaigns something had gone wrong. The social service agency had a committed leadership, but lacked the tools, while the arts organization had all the tools in front of it but had not used them. In both situations the solution was simple. The social service agency's board needed only a workable plan and well-designed tools. The arts organization's board needed to step forward and lead. Once a campaign has begun it is still possible for a development officer or consultant to provide better fund-raising tools, but if there is failure in leadership, the solution must come from within that leadership. The organization's board has to reach into itself and find the will and commitment to lead a campaign.

It All Starts With The Board Of Trustees

There is no greater strength in a fund-raising campaign than a board ready and willing to lead. There is no greater weakness than one which sees fund-raising as someone else's responsibility.

So that's where you start the process of a fund-raising campaign --- with your board. You have to have their commitment to be fund-raisers and to recruit additional volunteer fund-raisers. (Do your board members have a job description which includes the words, "... will lead fund-raising campaigns and actively solicit gifts?") It is their leadership that will make or break a campaign. They are the ones an organization will draw upon to establish a campaign committee and to make or find lead gifts.

When it comes to fund-raising campaigns you need an attainable goal, a plan for getting to that goal, and the tools to execute that plan. But in the end, the success or failure of a fund-raising campaign hinges on leadership, and that leadership starts on your board.

Remember That It's More Than Money

We can all agree that fund-raising for non-profit organizations is more than money. We know that non-profit organizations are all about people saved and served, animals rescued and sheltered, the environment preserved and protected, and many other worthy causes. However, we can readily understand that the concern to raise the funds to sustain those organizations often has that effort become the front and center issue and talk is often mostly in dollars --- much as was necessary for this article to be written. But, we must never let the need for money obscure, or put far into the background, our organization's reason for being --- its mission.

Tony Poderis
Tony@raise-funds.com

Read more of Tony's grant writing articles at: http://www.raise-funds.com

Labels: grant writing

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Proposal Writing Basics - Online Tutorials

The Foundation Centre offers a terrific course on writing a proposal for your nonprofit organization.

It's online, free and takes about 60 minutes to complete.

Topics covered include:

1. What are the key components of a proposal to a foundation?

2. Who should sign a grant request?

3. How should the proposal be packaged?

4. Should you contact a funder if your proposal is turned down?

5. Where can you find more information on proposal writing, including sample proposals?

6. Proposal Writing Basics

Note: This course is also offered in Spanish.

Go to: http://foundationcenter.org/getstarted/training/free/pwb.html

Labels: proposal writing

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Is the College You Go to Important?

Bob Bly, one of my favourite writers, asks Is the College You Go to Important?

He quotes, “One tragic misconception is that you have to go to a prestigious, big-name academic institution to really get ahead,” writes Thomas Sowell in his New York Post column today.

He notes that the academic prestige of places like Harvard is based mostly on the research achievements, not the teaching skills, of the faculty.

Worse, unless you go on to postgraduate study, these big names may not be teaching you anything at all, since lower-levle courses are usually left to be taught by junior faculty members or even grad students.

Read more on Is the College You Go to Important?

Labels: jobs

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Download Free EPA Grantee Forms

Proposal and Grant writers can now download free EPA Grantee Forms online.

• Preaward Compliance Review Report for All Applicants Requesting Federal Financial
• Assistance MBE/MBE Utilization Under Federal Assistance Agreements and Interagency Agreements
• Close Out - Lobbying and Litigation Certification for Grants and Cooperative Agreements
• Key Contacts Form
• Fellowship Application
• Fellowship Facilities and Commitment Statement
• Fellowship Applicant Qualifications Inquiry
• Agency Fellowship Certification
• Financial Status Report
• Request for Advance or Reimbursement
• Standard Form 270
• Request for Advance or Reimbursement
• Standard Form 271
• Standard Form 272
• Standard Form 272a
• Standard Form 424
• US EPA Payment Request
• Budget Information - Non-Construction Programs
• Standard Form 424A
• Budget Information - Non-Construction Programs
• Assurances - Non-Construction Programs
• Budget Information - Construction Programs
• Standard Form 424C
• EPA Fellowship Termination Notice
• EPA Form 5770-9
• US EPA Payment Request
• EPA Form 190-F-04-001
• ACH Vendor/Miscellaneous Payment Enrollment Form
• Standard Form 3881

Documents are availble in Adobe Acrobat, WordPerfect and Word.

Download forms here: http://www.epa.gov/ogd/forms/forms.htm

Labels: templates

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Calix Technical Writer

Calix is seeking an experienced technical writer with a strong technical aptitude to produce high-quality user documentation, including installation and operation manuals and bulletins.

• Ability to perform all phases of technical publications development, including planning, research, writing, reviewing, editing, and publishing to multiple formats.
• Familiarity with developing content objects in a database-driven, single-source authoring environment.
• Excellent writing and copy editing skills required.
• AuthorIT, FrameMaker, Acrobat, and MS Word.
• Excellent written & oral communications skills.
• Technical illustration skills using such tools as Adobe Illustrator and Photoshop.

More at: http://jobs-calix.icims.com/calix_jobs/jobs/candidate/job.jsp?jobid=1533&mode=view

Labels: jobs

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Gantt Project - Free Project Management Software
Wednesday, November 07, 2007

Labels: software

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Sync Framework for collaboration and offline scenarios

Microsoft has released its Sync Framework, a synchronization platform for enabling collaboration and offline scenarios for applications, services and devices.

This tool lets developers build sync ecosystems that integrate any application, any type of data, using any protocol over any network. It provides a platform for taking web services and databases offline. In addition, it provides optimized P2P sync of any type of file including contacts, music, videos, images and settings.

• Add sync support to new and existing applications, services, and devices
• Enable collaboration and offline capabilities for any application
• Roam and share information from any data store, over any protocol, and over any network configuration
• Create sync ecosystems
• Extend the architecture to support custom data types including files

Download from: http://www.microsoft.com/downloads/details.aspx?FamilyId=35E8F16E-AAA4-4919-8B3C-1CE4EA1F6552&displaylang=en

Labels: software

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Use Photoshop tools online

If you like Adobe Photoshop but dont like the price, you might want to look at Splashup.

Splashup is a very powerful editing tool (and photo manager) complete with layers and other effects you're used to in Photoshop. The site is free to use!

It has most of the features professionals use and novices want, is easy to use, works in real-time and allows you to edit many images at once.

It runs in all browsers, integrates seamlessly with Picasa, Flickr, Facebook and other photosharing sites, and even has its own file format so you can save your work in progress.


http://www.splashup.com

Labels: software

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Change Ribbon back to Office 2003 Menus and Toolbars

• Enable or disable the menus and toolbars.
• Quickly find and execute the command that you need.
• Menus tab can be shown on the left of Home tab, or shown as the last tab.
• Press Alt-Q-Q, to use the familiar keyboard shortcuts to browse the whole menu.
• Only 3.5 MB!

Labels: software

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Site Mapping Tool for Information Architects

• Multiple Map Styles – draw maps in a range of useful and attractive styles using thumbnails of each page. 3D Buttons Map Style Multi Page Printing - map styles that can be printed across multiple pages.


• Use Maps in Other Applications - maps can be copied and pasted into applications like Word and PowerPoint for sales presentations and proposals.

Labels: software

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IBM Information Developer (Technical Writer) role

IBM is seeking an information developer (technical writer) for a full time position at Silicon Valley Lab documenting Content Management products.

A sound working knowledge of markup languages such as XML and SGML is required. Requirements include:

• Written technical communication
• Verbal communication
• Information design principles
• User task analysis
• User feedback methodologies
• Information authoring tools (IDWB, Epic, DITA)
• Tagging languages such as XML, SGML, HTML, DITA
  
  Go to Jobs at IBM
  

Labels: jobs

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Web Content Writer at A T & T

AT&T is looking for a Web Content writer to assist in the preparation and update of content for the B2B customer facing web properties, maintaining the department’s editorial voice, marketing messages, brand and established standards of information quality.

"In this role you’ll research, write, edit and proofread copy; and, publish the content utilizing the TeamSite platform."

More details at: AT&T Job Site

Labels: jobs

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White Paper Marketing Handbook

Labels: white papers

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Special Offer on User Guide Templates
Tuesday, November 06, 2007

Labels: templates

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• Windows Desktop Search: Add-in for Lotus Notes
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• How to add Date Calculations into Word
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• Creating layers in PageMaker

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